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Financial Aid Services

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 Manuals
Issuances :
- Managing Financial Aid Issuances by Date
- Managing Financial Aid Issuances by  Subject
- Other Financial Aid-related Issuances by Date
- Other Financial Aid-related Issuances by Subject
Forms
Letters
Appeals
Job Aids:
-
Child Care Attendance Card Staff Videos
- Child Care Excessive Absence Webinar
- Desk Aids
- FA Process
- FACS Training
-
Process Charts
Customer Information and Resources


Manuals

Education and Training Vendor Network (DOC) 03/31/15
Child Care Standards & Guidelines

Financial Aid Technical Assistance Guide (to be developed)             
Trade Act Rules and Procedures


 Issuances

Managing Financial Aid Issuances

Date

2017 Managing Financial Aid Issunaces
2016 Managing Financial Aid Issunaces

2015 Managing Financial Aid Issunaces
2014 Managing Financial Aid Issuances
2013 Managing Financial Aid Issuances
2012 Managing Financial Aid Issuances
2011 Managing Financial Aid Issuances
2010 Managing Financial Aid Issuances
2009 Managing Financial Aid Issuances

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Subject

Notifying Registry Customers of Available Financial Aid
Child Care Standards and Guidelines
Scholarship Registry/Wait List/Scholarship Contribution Limits
Documenting Referrals - Child Care - TANF & SNAP
Deny or Discontinue Financial Aid
Continued Funding
Desk Aids
Child Care Attendance-Excessive Absences
Limits
How Staff Work Together
Cash Substitutes
Parent Share of Cost
Eligibility Case Reviews
Transportation Expenses
Checking Age Restrictions
Using SNAP E&T Funds After Employment
Change to Child Care Financial Aid Eligibility
Scholarships/Contributions/Limits
Change to Child Care Financial Aid Eligibility

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Other Financial Aid-related Issuances

Date

2014 Other Financial Aid-related Issuances
2013 Other Financial Aid-related Issuances
2012 Other Financial Aid-related Issuances
2011 Other Financial Aid-related Issuances
2010 Other Financial Aid-related Issuances
2009 Other Financial Aid-related Issuances

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Subject

Emergency Unemployment Compensation Re-employment Assistance (EUC-REA)
Procedures for Trade Affected Customers
Customer Handout - Financial Aid
New Requirements for Emergency Unemployment Compensation
Work Addendum Revised
Notifying Customers That Financial Aid is Available
New Financial Aid Application
ATI Schools Ineligible for Workforce Solutions Financial Aid
Supporting UI Appeals
Changes to Trade Adjustment Assistance
Tagging Customers as WIA: Changes and Clarification
UI Exemptions for Approved Training
Changing the Way We recruit Unemployment Insurance Claimants


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Forms

Addendum with Definition of Veteran Eligible Spouse - English Revised 02/01/17
Addendum with Definition of Veteran Eligible Spouse-Spanish Revised 02/01/17

Application Packet 

Application booklet - Fillable (English) (Spanish) Revised
Cost Obligation Excel Spreadsheet (English) (XLS) (Spanish) Revised 03/06/12
Document Checklist - Fillable (English) (Spanish) Revised 11/03/14
Self Certification - Fillable (English) (Spanish)
Employment/Income Verification For (English) Revised 06/18/15 (Spanish)
Family Income (English) (Spanish)  Revised 03/11/13
Income Reconstruction Sheet Self-Certification - Fillable (English) (Spanish)
Individual Referral/Cost Obligation Form - Fillable (English)
Monthly Expenses Worksheet - Fillable (English) (Spanish)
Orientation to Complaint Procedures Form (English)  (Spanish) Revised 06/17/16

Parent Agreement for Using Attendance Card - Fillable (Spanish) Revised 03/20/13
Self Employment Income Verification - Fillable (English) (Spanish)
Authorization To Work - Checklist (English) 05/12/16

Attendance and Progress Report- Fillable (English)  (Spanish) - Example of Completed Form Revised (06/06/16)

Appeal  Form - Does Not Offer Financial Aid During Appeal - English (DOC) Revised 02/26/13

A2 Appeal  Form - Does Offer Financial Aid During Appeal  - English (DOC) Revised 02/26/13

A1 Appeal  Form - Does Not Offer Financial Aid During Appeal - Spanish (DOC) Revised 02/26/13

A2 Appeal  Form - Does Offer Financial Aid During Appeal  - Spanish (DOC) Revised 02/26/13

Support Service Award Contract (XLSX) 08/01/16

Disability interview form (DOC)

Financial Aid Disagreement (DOC)

Hold Harmless Form (DOC)

People requesting notice of funds availability for financial aids (XLSX)

Time Limited form (DOC)

Trade Adjustment Forms

Certification of Suitable Employment Form TAA-12
Explanation of Services Form 268-EOS-E-v5 (PDF) 07/17/15
Explanation of Services Form 269-EOS-S-V5 (PDF) 07/16/15
Job Search Seminars Description Sheet
Petition for Trade Adjustment Assistance Form ETA-9042A-S
Petition for Trade Adjustment Assistance Form ETA-9042-E
Rebranding Your Skills Tip Sheet
Reemployment and Training Plan-E (DOC)
Reemployment and Training Plan-S  (DOC)
Request for Job Search Allowances Form ETA-861 (DOC)
Request for Relocation Allowances Form ETA-860
TAA 1st Notice Benchmark Review-E (DOC) 06/25/13
TAA 1st Notice Benchmark Review-S (DOC) 06/25/13
TAA 2nd Notice Benchmark Review-E (DOC) 06/25/13
TAA 2nd Notice Benchmark Review-S (DOC) 06/25/13
Waiver of Training Form WOT-1 (DOC) Revised 07/16/15
Waiver of Training Form WOT-1S (DOC) Revised 07/16/15

Vendor Forms

Certification of Relationship Form  Revised 11/17/10
Direct Deposit for Providers  (DOC) Revised 10/22/12
Direct Deposit Form and Information  (DOC) Revised 10/22/12
How to Receive Payments from Workforce Solutions to Care for a Child Related to You  (DOC) 06/04/13
IRS Form W-9 Request for Taxpayer Identification Number - Spanish
Relative Provider Rate Schedule - English (DOC) Revised 03/01/13
Relative Provider Rate Schedule - Spanish (DOC) Revised 03/01/13
Relative Vendor Application Packet

How to Receive Payments from Workforce Solutions to Care for a Child Related to You (DOC) 06/04/13
Workforce Solutions Relative Provider Rate Schedule (DOC)
IRS Form W-9 Request for Taxpayer Identification Number - Spanish
Direct Deposit Form and Information (DOC) Revised 10/22/12
Certification of Relationship Form (DOC) Revised 11/17/10
Vendor Handbook (DOC) Revised 12/25/15

Texas Rising Star Childcare Vendor Agreement (DOC)

Vendor Handbook (DOC) Revised 03/01/13

Vendor Notice of Excessive Child Care Absences (DOC) 10/26/12

W-9 English (DOC) Revised 10/22/12

W-9 - Spanish (DOC)


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Letters

Definition of Parent Waiver Request Letter (English) (DOC)
Notice of available funds letter (English) (Spanish) (DOC) 10/31/13
Award Letters
Called from wait list letter (English) (Spanish) (DOC) Revised 11/11/13
Confiscated card letter (English) (Spanish) (DOC) 03/07/13
Confiscated card notice to parents (English) (Spanish) (DOC) 03/07/13
Customer Notice of Closed Funds (English) (DOC)
Denying Financial Aid - Customer Notice Denying FA w/Reason (English) (Spanish) (DOC) Revised 02/26/13
Discrepancy Letter (English) (Spanish) (DOC) Revised 07/09/13
Excessive Absence - 1st notics (English) (Spanish) (DOC) Revised 11/07/12
Excessive Absence - 2nd notics (English) (Spanish) (DOC) Revised 11/07/12
Notice to recertify (English) (Spanish) (DOC) Revised 09/05/12
Parent fee adjustment (English) (Spanish) (DOC) 11/08/12
Placed on wait list (English) (Spanish) (DOC) Revised 11/11/13
Reached age limit (English) (Spahish) (DOC) Revised 09/05/12
SACC UI letter for parents (English) (DOC) Revised 09/05/12
SACC UI wage letter to vendor (English) (DOC) Revised 09/05/12
Scholarship Registry Letter Call-In Letter (English) (DOC) Revised 07/27/12 
Scholarship Registry Entered (English) (DOC) Revised 07/25/12 
Self-withdrawal confirmation (English) (Spanish) (DOC) 11/08/12
Setting Appeal Hearing Letter (English) (Spanish) (DOC)
Suspension - Medical Leave (English) (Spanish) (DOC) Revised 10/29/12
Suspension - Parent not working/in school 25 hours (English) (Spanish) (DOC)  
Upholding/over turning our decision (English) (Spanish) (DOC)
Vendor Adverse Action Parent Notification Letter (English) (Spanish) (DOC) 10/10/13
Vendor Adverse Action Parent Notification (English) (Spanish) (DOC) 10/10/13
We agree with your appeal (English) (Spanish) (DOC)
Your parent fee is (English) (Spanish) (DOC) Revised 09/05/12
Susspension - After 4 weeks seeking work (Enlgish) (Spanish) (DOC)
Susspension - Child does not need care (English) (Spanish) (DOC)


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Appeals

Customer Complaint - Appeals Process (DOC)

Forms

A1 Appeal  Form - Does Not Offer Financial Aid During Appeal - (English) (Spanish) (DOC) Revised 02/26/13
A2 Appeal  Form - Does Offer Financial Aid During Appeal - (English) (Spanish)  (DOC) Revised 02/26/13

Letters

Setting Appeal Hearing Letter - (English) (Spanish) (DOC)
Upholding/Overturning Our Decision Letter - (English) (Spanish ) (DOC)
We Agree With Your Appeal Letter - (English) (Spanish) (DOC)


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Job Aids


Desk Aids

Addendum Instructions Revised 02/17
Child Care Attendance-Excessive Absences
Dislocated Worker
Family & Income Definitions Revised 03/11/13
Financial Aid Income Guidelines Revised 02/23/17
Funding Stream/Services Matrix Revised 10/18/11
High Skill, High Growth Occupations Supported by Scholarship (PDF) 08/24/15
Reasons to Deny Chart (DOC)
Sample TWC letter to Trade Affected Workers - Form BT-1 Revised 10/31/12 
Staff Instructions for Completing the Agreement Revised 03/04/13
Validating and Entering Qualifications for Financial Aid 01/06/17

FA Process (PPT) coming soon

FACS Training

Process Charts

Contact a Customer Receiving WFS Financial Aid about Continuing/Discontinuing Financial Aid
OJT Process Revised 04/22/14


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Customer Information and Resources

Financial Aid Customer Information  Revised 09/12/13

HCTC brochure for customers 

How to Receive Payments from Workforce Solutions to Care for a Child Related to You (DOC) 06/04/13

Job Search Seminars Description Sheet 

Parent Handbook - (English) Revised 09/30/16 (Spanish) Revised 04/16

Rebranding Your Skills Tip Sheet

Vendor Handbook (DOC) Revised 03/01/13

Website with Helpful Information


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